Job Objective
The Legal Affairs Clerk aims to support the Legal Department by organizing legal files, preparing correspondence and contracts, and following up with relevant authorities. The role contributes to enhancing the efficiency of legal proceedings and ensuring compliance with legal and regulatory procedures.
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Duties and Responsibilities
1. Receive and organize all incoming and outgoing legal documents and transactions in accordance with the department’s filing system.
2. Prepare legal correspondence (letters, notices, requests, and notifications) as directed by attorneys or legal supervisors.
3. Draft preliminary versions of contracts and agreements and coordinate with relevant parties for review and execution.
4. Prepare and compile case files for litigation or administrative proceedings, ensuring all required documentation is complete and ready for submission.
5. Track court hearing dates, maintain case schedules, and notify relevant parties of required actions and deadlines.
6. Manage and archive the department’s legal portfolio (contracts, court minutes, legal memoranda, correspondence) to ensure easy retrieval.
7. Coordinate with external and government entities (such as courts, enforcement departments, law offices, and regulatory agencies) to obtain documents or follow up on legal matters.
8. Provide administrative support to the legal team, including document copying, printing, scanning, emailing/faxing, and meeting preparation.
9. Ensure that all legal department activities comply with the company’s policies and applicable laws, particularly regarding data privacy, legal confidentiality, and document retention.
10. Contribute to the preparation of periodic reports summarizing the department’s activities (such as the number of cases, drafted contracts, correspondence, and key deadlines).
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Qualifications and Experience
Bachelor’s degree in Law, Business Administration with a legal track, or an equivalent qualification from an accredited university.
Minimum of 1–2 years of experience in legal affairs, contract management, or legal documentation within a law firm or legal department.
Sound knowledge of relevant laws and regulations in the Kingdom of Saudi Arabia (e.g., the Law of Pleadings, Law of Lawyers, Enforcement Law, Contract Law, etc.).
Proficiency in using computers and Microsoft Office applications (Word, Excel, Outlook) as well as document management systems.
Proficiency in English (reading and writing) is preferred.
Strong organizational and administrative skills, with the ability to manage multiple files and pay close attention to detail.
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Core Competencies
Accuracy and Attention to Detail: Ability to handle legal documents precisely and avoid errors that may impact case outcomes or contractual obligations.
Confidentiality and Integrity: Ability to handle sensitive and personal legal information with utmost confidentiality.
Organization and Time Management: Ability to prioritize tasks and efficiently manage multiple schedules and deadlines.
Effective Communication: Strong written and verbal communication skills for interaction with internal teams and external stakeholders.
Teamwork: Ability to collaborate effectively with attorneys, legal consultants, and administrative staff.
Flexibility and Problem Solving: Capacity to adapt to sudden changes (e.g., rescheduled hearings, urgent document requests) and provide quick, practical solutions.
Continuous Learning: Willingness to stay updated with legislative and regulatory changes and to enhance legal and procedural knowledge.